CONSTITUTION OF

AUSTRALIAN RULES JUNIOR FOOTBALL CLUB – HONG KONG

1. NAME

The name of the club shall be Australian Rules Junior Football Club – Hong Kong, hereinafter referred to as the "Club".

2. REGISTERED ADDRESS

The registered address of the Club is 14F Hong Kong Club Building, 3A Chater Road, Central, Hong Kong.

3. OBJECTS

The objects of the Club shall be:

a) to promote, advance, foster and cultivate the game of Australian Football in Hong Kong;

b) to educate, train, coach and encourage members of the Club in the game of Australian Football; and

c) to encourage members of the Club to assist in the development of the game of Australian Football in Hong Kong.

4. MEMBERSHIP

Membership will be an ordinary membership for any person interested in the development of Australian Rules Football in Hong Kong and / or a parent of a child interested in playing and learning Australian Rules Football.

5. SUBSCRIPTIONS

The annual subscription shall be such sum (if any) as may be determined from time to time by the Committee of the Club and shall be due on joining the Club and thereafter on the 1st day of each yearly season.

6. COMMITTEE

The business and affairs of the Club shall be under the management of a Committee consisting of a President, Secretary, Treasurer and two other Members, both of which, will be referred to as General Committee Members. The committee shall from time to time decide and amend the roles and responsibilities of the two General Committee Members.

All Committee members shall be elected by the Members present at each Annual General Meeting of the Club.

The Committee shall, subject to decisions made at General Meetings, exercise all powers of the Club and do all such acts and deeds as may be necessary or expedient to carry out the objects of the Club.

The Committee shall meet monthly for as long at it is deemed necessary, thereafter, on a needs basis and as required to conduct the business of the Club. Any member of the Committee shall have the power to call a meeting of the Committee. The President of the Club shall take the chair at all Committee meetings. If the President is not present then the other committee members in attendance shall elect a member to the Chair.

All notices of Committee meetings shall be in writing and posted to members of the Committee at least seven days before the date of such meeting.

The Committee shall have authority to delegate any of its powers to a subcommittee to deal with any particular matter or matters and upon such terms as the Committee may think fit. The President and the Secretary shall be ex-officio members of all subcommittees.

The quorum for Committee meetings shall be three members present in person.

7. ANNUAL AND SPECIAL GENERAL MEETINGS

The Annual General Meeting of the Club shall be held in the month of September in each year at such time and place as the Committee shall determine. At least fourteen days written notice of each meeting shall be given to each member, but accidental omission to give notice shall not invalidate the meeting.

The notice must state the time, date and place of the meeting.

The business of the Annual General Meeting shall be:

a) to receive the Annual Report and Statement of Accounts;

b) to elect a Committee for the ensuing year;

c) to consider motions of which due notice has been given or which any member, with the permission of the meeting, may introduce.

d) to dispose of any other matter which may be, consistent with the constitution, introduced at such a meeting.

At the Annual General Meeting the President, if present, shall chair the meeting. If the President is absent at the time the meeting is due to start, the committee members in attendance shall elect a person to chair the meeting.

A Special General Meeting may be called by the Committee at any time, and shall be called upon receipt by the Secretary of a requisition stating therein the object of such a meeting and signed on behalf of not less than one sixth of the ordinary members. Such meetings shall be called within fourteen days of receipt of such requisition and not less than seven days notice shall be sent to all Club Members.

8. DUTIES

The Secretary shall carry out his/her duties under the direction of the Committee and keep a true record of all minutes of all meetings, attend to correspondence, issue notices for meetings, keep records and carry out such duties as the Committee directs. The Secretary shall maintain the Club’s records with the Hong Kong Registrar of Societies.

The Treasurer shall receive all monies payable to the Club and issue receipts for same. All monies so received shall be paid into the bank account of the club. The Treasurer shall present at each committee meeting a balance of the finances of the Club and shall keep proper books of account of all monies received and disbursed and generally perform all such duties as directed by the Committee. The Treasurer will also maintain the agreed insurance cover which agreed by the committee.

9. FINANCE

The financial year of the Club shall be from January 1st to December 31^st.

All monies of the Club shall be paid into the account of the Club at such bank as the Committee may direct.

No monies shall be drawn from the Club’s account other than by cheque signed by the bank signatories authorised by the Committee.

True accounts shall be kept of all monies received and expended by the Club. The accounts of the Club need not be audited unless, in the opinion of the committee, there are circumstances which make it desirable that they be so audited.

The Committee shall have power to raise or borrow for the purposes of the Club, any sum or sums of money provided that written notice of proposed borrowings is circulated to all members of the Committee at least 7 days prior to its meeting at which a 75% majority of the committee members present will be required to carry such resolution.

10. AMENDMENTS

The constitution shall not be altered, varied, added to or repealed unless by a 75% majority of ordinary members present at an Annual General Meeting or at a special General Meeting convened for that purpose.

11. INTERPRETATION

Any doubt arising as to the application or meaning of any clause shall be decided by the Committee whose decision will remain until altered by a vote of a General Meeting, whose decision shall then be final and conclusive.

If any case occurs which, in the opinion of the Committee, is not provided for in this constitution, it shall be determined by the Committee in such manner as deemed expedient.

12. SUSPENSION AND EXPULSION

Any member may be expelled or suspended from membership at the discretion of the Committee, provided that such a member shall have the right of appeal to a General Meeting. Voting on this issue shall be by secret ballot both in the Committee and in the General Meeting.

13. COPIES OF CONSTITUTION

The Secretary shall supply a copy of this constitution, without charge, upon reasonable request, to any new member or existing member.

14. DISSOLUTION

The Club shall be dissolved if:

a) a resolution to this effect is carried by a 75% majority at a General Meeting, 14 days notice of the proposed resolution having been given to all members.

b) membership drops to ten or less members.

If upon the dissolution of the Club there remains, after satisfaction of all debts and liabilities, any property or funds whatsoever, the same shall not be distributed or paid amongst the members of the Club but shall be transferred or given to some other Club or institution having objects similar to those of the Club, to be determined by members of the Club at or before the time of dissolution.